EA/Sr. Admin

Location: Cambridge
Posted on: June 23, 2025

Job Description:

A confidential biotech company in Cambridge, MA is seeking an Administrative Assistant to support three senior executives on a 3-4 month contract to cover a leave. This is an onsite role with working hours of 8:30 AM - 5:00 PM , with some flexibility as needed to accommodate executive needs. This position is ideal for a professional who is proactive, organized, and comfortable handling both high-level executive support and basic in-office tasks. Pay is targeted at $40-$42/hr depending on experience. The company operates in the life sciences space, working on innovative therapeutic solutions for complex diseases, and values individuals who are collaborative, resourceful, and respectful of confidentiality. Key Responsibilities: Provide executive support including calendar management, meeting scheduling, and domestic/international travel arrangements. Coordinate and manage expense reports and meeting logistics (agendas, minutes, catering, materials). Prepare, edit, and proofread documents, presentations, and correspondence. Act as a liaison with internal teams, board members, and external vendors. Maintain a strong office presence, assisting with in-person meeting setup and basic office needs. Assist with legal documentation processes such as DocuSign and CDA templates. Ensure discretion and confidentiality in all communications and records management. Candidate Qualifications: Proven experience supporting C-suite or senior executives; biotech/pharma experience highly preferred. Excellent organizational skills with the ability to multitask, prioritize, and adapt in a fast-paced environment. Strong Microsoft Office skills (Word, PowerPoint, Excel, SharePoint, SmartSheet). High attention to detail and follow-through, with outstanding written and verbal communication skills. Experience coordinating with legal teams and an understanding of business development workflows is a plus. Demonstrated professionalism, sound judgment, and discretion with sensitive information. Comfortable working onsite and contributing to the overall office environment as a team player. Qualified and interested candidates are encouraged to apply today for immediate consideration! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Keywords: , Attleboro , EA/Sr. Admin, Administration, Clerical , Cambridge, Massachusetts