Executive Secretary and Disbursement Coordinator
Company: Sturdy Memorial Hospital
Posted on: May 7, 2022
Oversee key administrative functions, as directed by the respective
Vice President including, but not limited to, such functions as
scheduling appointments, maintaining and organizing administrative
records, preparation and retention of confidential correspondence,
assuring requisite materials are accurately prepared in advance of
scheduled meetings, as well as appropriately screening and covering
phone calls. Assist in Payroll and Accounts Payable when
Essential Job Duties :
Coordinate (in-person and virtual) board meetings for the Audit,
Finance Operating, Finance Investment and other ad hoc
meetings-includes scheduling with members and guests and assuring
related materials are received and uploaded to the board portal
Summarize physician contract information on an excel spreadsheet
and maintain paper contract files.
Prepare audit confirmations, gather board minutes, legal invoices
and assist the Controller with any other materials requested for
the annual audit.
Provide back-up support in Payroll/Accounts Payable areas when
needed, particularly with quarterly and annual filings (941, W-2,
and 1099 processing).
Assist in P-Card processing when needed.
Research unclaimed property findings for all corporations and file
claim paperwork to receive funds if appropriate.
Process legal, property tax, and other invoices in Workday.
Prepare monthly customer invoices through Workday for rents,
answering service, etc. Collect and record incoming payments for
Act as Expense Report Partner to review, follow-up on, and approve
employee/provider expense reports.
File monthly sales and use and monthly meals tax reports to the
Massachusetts Department of Revenue. File quarterly Worker's
Compensation report for self-insurers and remit accompanying fees
to the Massachusetts Department of Industrial Accident.
File for business certificates (D/B/A) for new practices and file
renewals prior to expiration dates.
Handle W-9 and tax exempt certificate requests.
Order supplies, contact vendors for service calls, and place work
orders for cleaning, maintenance, or IT issues.
Maintain filing and record-keeping system for the department for
easy retrieval of information.
Minimum of 5 years of Administrative Assistant experience, or
Strong interpersonal and communication skills; well organized;
attention to detail;
Expertise in the Microsoft Office Suite
Demonstrated ability to efficiently, effectively and professionally
multi-task in a dynamic environment
6-10+ years of experience in administrative, or financial support
Associate degree or equivalent
Keywords: Sturdy Memorial Hospital, Attleboro , Executive Secretary and Disbursement Coordinator, Administration, Clerical , Attleboro, Massachusetts
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