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Fiscal Compliance Manager, DYS Central Office

Company: State of Massachusetts
Location: Attleboro
Posted on: February 17, 2020

Job Description:

The Department of Youth Services (DYS) is seeking a dynamic and experienced individual for the role of Fiscal Compliance Manager. Reporting to the DYS Budget Director the selected candidate will provide expertise and technical assistance in matters such as Federal, State, Secretariat and Agency compliance requirements. Other areas of assistance will include policy and procedure development, fiscal analysis and management, proactive reporting and communicating with all external stakeholders.The selected candidate will alsoensure conformity with the agency objectives and compliance with existing state, federal, and department laws, rules, regulations, policies, and procedures. The incumbent will provide the program administrators, Chief Financial Officer, and Budget Director with fiscal information needed for effective administration and financial management, identify, develop and/or implement policies and procedures to improve internal controls and ensure financial compliance._Duties and Responsibilities (these duties are a general summary and not all inclusive):_

  • Manage activities consistent with compliance requirements of federal, state and trust accounts such as reporting, procurement of good and services, and contract execution.
  • Assist in the development of internal policies and procedures relating to internal controls and accounting methods, provide support for reviews, inquiries and audits, create and maintain a professional relationship with all contacts.
  • Assist the Chief Financial Officer in developing the Departments internal control plan.
  • Oversee and maintain the Departments compliance calendar.
  • Develop the agenda of the quarterly Fraud, Waste, and Abuse Prevention (FWAP) meetings.
  • Conduct internal audits of fiscal activities and recommend corrective actions as necessary.
  • Assist in the collection, synthesis, and dissemination of data to improve outcomes as it relates to fiscal compliance.
  • Partner with purchase of service contracts, fiscal, and capital units and regional offices to improve synergy across agency fiscal activities.
  • Make recommendations to Budget Director and Chief Financial Officer in the preparation of annual and supplemental budget requests as well as forecasting and providing justification for additional resources.
  • Manage communication, documentation, and reporting for interdepartmental service agreements (ISAs).
  • Develop and maintain spreadsheets for analytical reporting and evaluation of accounts. Evaluate the efficacy and impact of state and federal policy on budget planning and reporting and make recommendations to Department policies and procedures (increase compliance, efficiency, and accuracy).
  • Partner with Budget Director and Chief Financial Officer in developing, analyzing, and updating an Executive Staff financial reporting package.
  • Direct, monitor and provide ongoing technical assistance and instruction to program administrators and/or fiscal administrators on spending plan completions, account reconciliations, report development of the Commonwealths Management Accounting and Reporting System (MMARS) and reporting accordance with regulatory requirements and Department policies and procedures.
  • Represent the agency as the liaison for the COMMBUYS procurement software._Preferred Qualifications:_
    • Advanced degree in business/public administration, finance, accounting, or economics.
    • Ability to manage federal accounts due to the cyclical nature of the states budget cycle.
    • Expertise in managerial planning, organizing and monitoring of fiscal activity to meet the required deadlines.
    • Thorough knowledge of financial/budgetary management and reporting requirements.
    • Knowledge of the States accounting systems (MMARS and LCM) and data warehouse.
    • In-depth knowledge of the States laws, rules and procedures in the areas of budgetary and financial control.
    • Knowledge of federal grant awards and their related oversight and reporting requirements.
    • Knowledge of DYS internal budgetary policies, procedures, reporting and internal spending plans.
    • Strong and/or excellent analytical, financial modeling (Access and/or Excel), interpersonal skills, problem resolution and written communication skills.
    • _About the Department Of Youth Services:_The Department of Youth Services (DYS) is the juvenile justice agency for the Commonwealth of Massachusetts. We work with young people who are detained or committed and provide detention, custody, diagnosis, education and support to young people ages 12-21. Most of the youth served are between the ages 14 and 18. The Department promotes positive change for the youth committed to our care, and has been on the forefront of de-institutionalization, in part, by providing adolescent-focused rehabilitation to youth in residential treatment.The goal of DYS is to focus on youths gradual reintegration back to the community as productive citizens. DYS works in partnership with provider agencies, law enforcement and school officials, families, communities and others to ensure that the services provided are effective and that they create pathways to success for the young men and women in DYS care and custody. By working in close collaboration with these entities, DYS can continue to help make communities better and safer places.For more information please go to:https://www.mass.gov/orgs/department-of-youth-services._Total Compensation_As an employee of the Commonwealth of Massachusetts you are offered a great career opportunity influencing a wide-spectrum of services to the diverse populations we serve - but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits which you should consider towards your total compensation, including:
      • 75% state paid medical insurance premium
      • Reasonable Dental and Vision Plans
      • Flexible Spending Account and Dependent Care Assistance programs
      • Low cost basic and optional life insurance
      • Retirement Savings: State Employees' Pension and a Deferred Compensation 457(b) plan
      • 11 paid holidays per year and competitive Sick, Vacation and Personal Time
      • Tuition Benefit for employee and spouse at state colleges and universities
      • Short-Term Disability and Extended Illness program participation options
      • Incentive-based Wellness Programs
      • Professional Development and Continuing Education opportunities
      • Qualified Employer for Public Service Student Loan Forgiveness Program_PRE-OFFER PROCESS_:A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit: http://www.mass.gov/hhs/cori and click on "Information for Job Applicants".Education, licensure and certifications will be verified in accordance with the Human Resources Divisions Hiring Guidelines.Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealths website.For questions, please the contact the Executive Office of Health and Human Services Human Resources Department at 1-800-510-4122 and select option #2.MINIMUM ENTRANCE REQUIREMENTS:Applicants must have at least (A) four (4) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management or (B) any equivalent combination of the required experience and substitutions below.Substitutions:I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience.II. An Associates degree in a related field may be substituted for one (1) year of the required experience.III. A Bachelors degree in a related field may be substituted for two (2) years of the required experience.IV. A Graduate degree in a related field may be substituted for three (3) years of the required experience.V. A Doctorate degree in a related field may be substituted for the required experience.An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.Job: *Accounting and FinanceOrganization: *Department of Youth ServicesTitle: Fiscal Compliance Manager, DYS Central OfficeLocation: Massachusetts-600 Washington StreetRequisition ID: 200000WL

Keywords: State of Massachusetts, Attleboro , Fiscal Compliance Manager, DYS Central Office, Administration, Clerical , Attleboro, Massachusetts

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